Planning a Family Reunion in the Poconos

Planning a Family Reunion

There's nothing like getting the whole clan together to rekindle family ties, catch up on everyone's lives, marvel at the children, share fond memories – and simply enjoy your family's company. Make your Poconos reunion a fun and memorable event. The following tips will help organize and plan successful and enjoyable reunion experience.

As a family reunion planner you know that organization is the key to a successful reunion. Here at Poconos PA Guide we know that Planning a Family Reunion is not an easy task, and that every reunion presents different challenges. However, we have put together a "Family Reunion Planner Checklist" for you to customize and get started in Planning the best Family Reunion every family member will be talking about for the years to come.

1. Create a list of Family Members and contact information.

2. At this point is very important to choose the right people to delegate responsibilities and establish some roles for them to take on. Make sure you cover the most important areas like: budget, location, entertainment, communications, food, etc.

3. Select type of reunion, date, location and length of the reunion.
With an approximate number of attendees and some ideas from your Planner Volunteers, you should decide if the reunion will be outdoors, indoors, at a family member' house, at a restaurant, hotel, resort, park or other type of set up.
Then decide the length of the reunion: will it be only for one day? one week? one weekend? Keep in mind that reunions that last more than one day will require overnight accommodations for the family members from out of town, and in these cases is actually easier to hold your family reunion at a hotel or resort where a Reunion Coordinator will take care of your entire reunion from welcoming reception to activities, meals and group discounts.
Location: Choosing the Poconos to hold your reunion is a smart decision. Located approx. 1 and a half hour from NYC and Philadelphia and easily accessible by routes 80, 84, 78 and 33. Served by Newark International Airport, Lehigh Valley Airport and Wilkes-Barre/ Scranton Airport.
It's always good to have at least 3 tentative dates to hold your reunion. Present them to your Planner Volunteers and based on their feedback choose a reunion date. If staying overnight, keep in mind that lodging facilities will give you better rates during off-season. Your travel and lodging planners should contact lodging facilities or setup locations in the area to get the best packages available.

4. Creating a Budget. Where, when and how the reunion will take place should give you a rough idea of the money you will need to make it happen. Once you have figured out how much the reunion is going to cost you need to decide the rate per family, per person and keep in mind a probable discount for seniors and kids. Make sure enclose this information with the invitations and you detail what it includes and what it doesn't.

5. Have your Communications Planner contact all the members to let them know about the reunion, date, location, lodging options and travel information. By the end of this phase you should have a final list after your family members have RSVP'd back.

6. As the reunion event approaches and all the details are finally ironed out, you may want to publish a final "Agenda" which clearly states the time and place, the attendees, planned events, outing, entertainment, food and fun activities. This will help set the mood and excitement for your reunion, and will help communicate important points, reminders, and deadlines.

Visit our Recommended Family Reunion Venues in the Poconos